Title:  Publication Specialist

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out www.careers.indegene.com

Looking to jump-start your career?

We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast track career where you can grow along with Indegene’s high-speed growth.

We are purpose-driven.  We enable healthcare organizations be future ready and our customer obsession is our driving force. We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work.

If this excites you, then apply below.

Job Description:

Publication Specialist

About the role

Supports publication operations through coordination and stakeholder management across various key stages of publication operations. Will assist in administration and maintenance of the publication projects by managing systems, helping track and monitor progress, and assisting in publication submissions management. Will own up to all publication management related tasks assigned by the lead/manager end-to-end executes perfectly per SOPs.

Responsibilities include, but are not limited to:

• Coordination and tracking 

• Coordinate with PMs and other stakeholders on submission target and timelines 

• Proactively seek updates on manuscript readiness as well as share relevant updates from target sites 

• Check manuscript submission status periodically and provide updates to the PM 

• Author info/account management 

• Coordinate with Project Managers for required author information 

• Obtain and manage author credentials for submissions; assist in set-up and update of ORCID profiles, account maintenance on ResearchGate and Google Scholar, etc. 

• Coordinate with the Project Managers proactively to ensure that the submission takes place on time and without any issues 

• Submission Management 

Assist in manuscript/abstract/poster/conference material submission step by performing the following: 

• Research submission site for all necessary details and provide this information to the BI Project Manager to ensure that this information is collected from all authors in preparation for submission; proactively specify and sort out any limitations with respect to author limits, word limits, etc. 

• On receipt of submission files and details, confirm all required elements are present and ensure that the dummy submissions are performed at draft 1 

• QC manuscript to verify word/character count, word vs PDF, overall specified format, images in specified file type, visibly clear  

• Coordinate for any missing information/files or reformatted versions, if need be 

• Prepare and upload submission package manuscript/assist submitting author with actual submission process in the submission system 

• Fill out online forms with manuscript details and author information and affiliations 

• Obtain copy of submission/submission summary receipt and share with necessary stakeholders 

• Handle any immediate system-generated queries 

• Resubmit/assist in resubmission of revised manuscripts and associated files post addressing peer review/journal editor non-content related comments, on a needs basis 

Additional responsibilities include the following:

• Understand and keep oneself updated on processes, compliance updates, and systems at org-level, as needed; Assist in process update roll-out plans and participate in training, change-management as needed
• Understand the evolving publications landscape through proactive learning and engagement with material from professional societies (e.g., ISMPP, TIPPA)

Educational Requirements

• Bachelor’s degree or above in the health sciences with 1-2 years’ related experience

Must Have

• Experience in article/manuscript submission process
• Excellent project management skills to deliver in a complex multidisciplinary organization.
• Clear and effective communication skills.
• Ability to effectively manage multiple stakeholders and projects
• Flexibility and adaptability to manage long-term activities in a constantly changing internal and external environment

Preferred Qualifications

• Demonstrated experience in operation and maintenance of global publication database management (PubSTRAT, DataVision/iEnvision, PubsHUB) gained through working within other biotech/ pharmaceutical/ medical communication agency
• Experience working globally, cross-culturally, and cross-functionally
• Ability to understand and adhere to good publication practices and relevant guidelines on and scientific data communication, such as ICMJE, GPP2022, and company policy and SOPs

EQUAL OPPORTUNITY

Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate’s merit and qualification.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics