Title:  Senior Publication Specialist

Job Description

We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations to be future-ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious, and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship and is guided by passion, innovation, collaboration, and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out www.careers.indegene.com
Looking to jump-start your career?

We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast-track career where you can grow along with Indegene’s high-speed growth.

We are purpose-driven.  We enable healthcare organizations to be future ready and our customer obsession is our driving force. We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work.

Must Have

Job Summary:
Supports publication operations through coordination and stakeholder management across various key stages of publication operations. Will assist in administration and maintenance of the publication projects by managing systems, helping track and monitor progress, and assisting in publication submissions management. Will own up to all publication management related tasks assigned by the lead/manager end-to-end executes perfectly per SOPs. 
Job Description
•    The Service Provider will support publication teams with Management of the client user database (PubStrat MAX, DataVision/iEnvision, PubsHUB) and record updates for appropriate groups/categories of publications
o    Create records based on details provided by pub owners and from Publication Planning Committee minutes of meetings
o    Ensure all required fields are entered during the course of the publication development cycle
o    Follow-up for information to be filled in missing fields
o    Send back input(s), if any, to the pub owner
o    Update dates and steps per the publication plan as the publication progresses in the workflow
o    Proactively follow up with owners of publications where updates are missing
o    Add/remove internal users and external users, as requested; for internal and agency users, this also involves requesting an SSO setup from IT
o    Set up author agreements for relevant publications using the client DocuSign account
o    Organize and route for final Company Review in PubStrat MAX/DataVision/iEnvision, PubsHUB, follow up with reviewers, if necessary, and send comments back; in case of OOO scenarios for assigned reviewers, route files to the backup reviewer

•    Manage system mailbox and keep the mailer and response templates updated, manage calendar and OOO as needed for all stakeholders 
•    Escalate compliance issues and exceptions, as identified
o    Flag instances of non-compliance, process risks, etc, as needed, to relevant stakeholders/ departments
•    Upload final versions and metadata to the publication archive for appropriate groups/categories of publications
•    Generate various metrics and reports on publication status at region/Therapeutic Area (TA)/product level to assist in governance, intervention planning, process updates/optimization, etc
•    Understand the objective and significance of various metrics and reports to be able to track, extract, and/or validate appropriately
•    Understand and keep oneself updated on processes, compliance updates, best practices, product team dynamics, and systems at org-level and guide others, as needed
•    Ensure publication plans (global/regional) are up-to-date and reflect the most current status
•    Organize and conduct meetings with publication leads, planning teams, etc., on a regular basis to provide updates and support on region/TA/product-level plan tracking and execution
•    Facilitate communication and coordination between the various stakeholders, capture the key notes (Publication Planning Committee meetings), and manage plan updates, as needed
•    Take down action items for leads and publication stakeholders; distribute notes to PPC using MS TEAMS
•    Facilitate and assist in process update roll-out plans and participate in training, change management, as needed
o    Answer compliance queries and questions related to standard operating procedures and other guidance documents
o    Send out process guidance mailers
o    Schedule, track, and facilitate trainings
o    Complete required internal training on time

Good to have

Educational Requirements
•    Bachelor’s degree or above in the health sciences with 2-4 years’ related experience 

Must Have
•    Demonstrated experience in publications development and management
•    Solid grounding in publications compliance, GPP and ICMJE guidelines, and publications best practices 
•    Ability to work in a fast-paced environment and across teams
•    Proactive and solution-oriented in nature
•    Clear and effective communication skills.
•    Flexibility and adaptability to manage long-term activities in a constantly changing internal and external environment

Preferred Qualifications

•    Extensive demonstrated experience in operation and maintenance of global publication database management gained through working within other biotech/ pharmaceutical companies/medical communication agency; Familiarity with PubsHub is a major plus

•    Experience working globally, cross-culturally, and cross-functionally

EQUAL OPPORTUNITY

Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, the candidate’s merit and qualification. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.