Title:  Office Coordinator

The Office Coordinator plays a crucial role in ensuring the efficient operation of the office by managing administrative tasks, coordinating office activities, and supporting staff and leadership. This position requires a highly organized and proactive individual who can manage a variety of responsibilities with attention to detail and a focus on maintaining a positive and productive work environment.

Key Responsibilities:

• Manage day-to-day office operations, including scheduling, correspondence, and filing.
• Serve as the point of contact for office-related queries and requests.
• Oversee office supplies and inventory, ensuring timely procurement and restocking.
• Coordinates and manages schedules for meetings, appointments, conference rooms and events, ensuring optimal use of time and resources.
• Maintain office equipment and liaise with vendors for repairs and maintenance.
• Process invoices, expense reports, and assist with basic bookkeeping tasks.
• Supports the planning and execution of office events, meetings, and conferences, including logistical arrangements and catering.
• Assists with departmental onboarding of new employees and facilitating Human Resources (HR) related processes under the guidance of HR department.
• Uphold a positive and professional office environment.
• Performs other duties as assigned.

Qualifications:

• At least three years of proven experience in roles such as Office Coordinator, Administrative Assistant, or a similar position.
• Ability to work independently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Problem-solving aptitude with a keen eye for detail.
• High school diploma required; an associate or bachelor’s degree in business administration or related field is a plus.

Why Join Us?

• A dynamic and inclusive workplace culture.
• Starting Salary: $45,000 to $55,000, based on experience and education.
• Paid Time Off: ten vacation days, seven sick days, nine company holidays, and three floating holidays.
• Health Benefits: Comprehensive medical, dental, and vision insurance.
• Retirement Plan: 401(k) with company match.

• Life & Disability Coverage:
  • Company-sponsored life insurance (1.5 times salary).
  • Short-term disability (60% of base salary).
• Voluntary Benefits: Options for life insurance, long-term disability, critical illness, and hospital indemnity plans.