Title:  Publications Coordinator (PC)

Publication Coordinator

Responsibilities and key activities include but are not limited to:

Publication Process Support (including in Phoenix)

• Support product publication teams with data entry and record updates in Phoenix and Papers
• Create new Document records in Phoenix as needed or take ownership of converted Documents within 24 hours of creation
• Coordinate with writers and subject matter experts to ensure timely circulation and delivery of publication materials
• Proactively manage individual publication timelines and drive adherence to key milestones, including regular follow-ups with stakeholders and maintenance of document milestones in Phoenix
• Participate in publication strategy and writer meetings to maintain currency of publication records 
• Schedule and conduct publication status meetings with SMEs, writers, SAPMs, and GPPLs, as needed
• Ensure accurate, consistent metadata in Phoenix; perform data cleanup as needed
• Maintain an up-to-date knowledge of SOP, best practices, product team dynamics, and other outlined processes 
• Ensure publication compliance and adherence to the Publications SOP
• Document author eligibility in accordance with the Publications SOP and ICMJE criteria
• Proactively request letters of agreement (LOAs) for new authors and send follow-up reminders as needed
• Route all full-scope publications for author review and final author approval and ensure author responses are appropriately documented in Phoenix
• Perform required compliance checks and route all full-scope and FPR-only publications for Final Publication Review (FPR), ensuring that the appropriate reviewers and assigned and all reviewer feedback is appropriately documented in Phoenix
• Escalate potential compliance issues and exceptions as identified 
• Assist with manuscript/abstract submission upon request
• Ensure final versions of all GP3 publication, along with appropriate metadata, are appropriately archived in Papers
• Maintain QRGs and reference documents as they relate to PC activities

Basic Qualifications

• Bachelor's degree and 2 years of professional experience

OR

• Associate’s degree and 5 years of professional experience

OR

• High school diploma I GED and 7 years of professional experience

Preferred Qualifications

• Experience in the pharmaceutical, biotechnology, or other healthcare-related field.
• Ability to work with a diverse group of stakeholders across multiple time zones in a timely and professional manner.
• Demonstration of strong attention to detail.
• Strong ability to work independently but also as part of cooperative team.
• Excellent verbal and written communication skills; strong interpersonal skills.
• Demonstrated time management and decision-making skills with the ability to triage and prioritize time-sensitive tasks.
• Strong organizational, problem-solving, and multi-tasking abilities.
• Quick and proactive learner.
• Proficient experience with project management tools, methodologies, and practices.
• Experience organizing and coordinating multiple projects with many variables and managing shifting timelines.
• Experience with MSOffice, Excel, SharePoint, and Webex.
• Previous editorial experience a plus.
• Ability to be flexible and adapt to changing timelines.
• Ability to think creatively and take initiative.