Job Description
Must Have
Associate Scientific Writing
Job Description:
Roles and Responsibility: The candidate will be responsible for capturing screenshots for the websites, managing, structuring and reviewing annotations in Review Versions (RV) and Compliance Versions (CV) files, supporting streamlined approval processes, and utilizing Veeva PromoMats for efficient asset submission and tracking.
Content Review and Compliance:
• Ensure all brand assets meet regulatory and compliance standards by creating and managing RV and CV in Veeva PromoMats.
Annotation Management:
• Leverage technical tools to efficiently capture, organize, and manage screenshots for creating RV and CV files
• Add and manage various annotation types—including, change, functional, medical/reference annotations—to ensure precise guidance for asset updates with accuracy and consistency and in alignment with brand guideline.
• Review and organize annotations to support smooth approval workflows and maintain clarity throughout the asset lifecycle.
Veeva PromoMats Expertise:
• Utilize Veeva PromoMats for efficient asset submission and tracking, ensuring adherence to standard processes and guidelines.
• Upload assets to Veeva PromoMats and ensure all files are accurately categorized and linked to the appropriate job folders.
• Linking and tagging relevant annotations within Veeva PromoMats to support clear review instructions and smooth approval workflows.
Requirement analysis:
• Perform audits of the assets to verify that all required materials and information are in place for smooth and timely project execution.
• Identify gaps or missing components early in the process and coordinate with stakeholders or relevant teams to ensure completion before workflow initiation.
• Review project requirements and confirm the availability of all necessary documents prior to task initiation (manuscripts, feedback files, annotated PDFs, staging links, etc.)
Quality Assurance and Co-ordination:
• Conduct thorough checks to verify that all annotations, pink variable brackets and submissions are accurate, complete, and error free and in alignment with brand guidelines and regulatory standards.
• Identify and correct any inconsistencies prior to submission to maintain high-quality deliverables.
Communication and Assistance
• Maintain clear, concise, and well structured communication across internal and external stakeholders to ensure consistent understanding of project goals and requirements.
• Coordinate effectively with cross functional stakeholders through timely updates, transparent discussions, and proactive clarification of expectations.
• Document and communicate key decisions, action items, and progress status to support smooth workflows and team alignment.
Good to have
Operational and Process Support:
• Collaborate with cross-functional teams, including Project Managers, Developers/Web Leads, SEO, QA, and Editorial teams
• Identify opportunities to streamline RV and CV creation processes and to enhance efficiency.
• Leverage AI based tools to efficiently capture, organize, and manage screenshots for creating RV and CV files.
Technical Skill
• Ability to interpret scientific data and translate it into clear, accurate regulatory/ scientific/ promotional content.
• Knowledge of therapeutic areas or specialty medicine, with adaptability for diverse audiences (e.g., physicians, patients).
• Skilled in creating content for multi-channel platforms (e.g., websites, social media, email campaigns).
• Attention to scientific accuracy and alignment with source materials and regulatory guidelines.
• Proficiency in summarizing complex medical/scientific information into concise, audience-appropriate formats.
• Expertise in scientific documentation standards, including referencing styles and citation accuracy.
• Understanding on medico-legal-regulatory review processes, Veeva Vault systems will be an added advantage.
Soft Skills & Compliance
• Exceptional attention to detail in reviewing content for accuracy, tone, and compliance.
• Strong stakeholder management and cross-functional communication skills.
• Direct client interface to define project scope, manage expectations, and ensure timely delivery.
• Process-oriented mindset with a focus on efficiency and meeting deadlines.
• Passion for collaboration to foster strong professional relationships.
Candidate Profile:
• Minimum 2 to 3 years of experience in pharmaceutical companies or any scientific writing agency in scientific/medical content writing.
• Hands-on experience with Veeva PromoMats (preferred)
• Prior experience of minimum 2 years in content development & reviewing for scientific accuracy, legal compliance for marketing collaterals/promotional writing, probably those with experience in writing the content for blogs, websites, advertisement industry. Experience in developing and reviewing promotional/scientific content is MANDATORY.
• Strong written and verbal communication/presentation skills.
• Familiarity with project management tools such as JIRA and Confluence will be added advantage.